There is a lot of calling nowadays that the office gardens and flex offices that we were all fans of 10 years ago are not such a blazing success ... Employees do not find a suitable workplace, lack the feeling of having their own place and are annoyed by each other. Flexible working turned out not to be as flexible. If flexible working is not steered in the right direction, it is indeed not an ideal solution. In many offices, the walls between cellular offices have been removed, the desks have all been placed in one large room and the employees were then informed that there is now a flex office. However, removing the partitions does not make it a flex office.
An organization that has optimally organized its facility services performs better.
Optimizing workplace design and efficient space planning are therefore important aspects to look at as a facility manager. It indirectly results in committed, satisfied, productive and healthy employees. The way in which the physical working environment is set up in itself already contributes to feelings of satisfaction in the work experience. In addition, you show employees that you care about them when you invest time and effort in making them happy. Furniture that can be adjusted to the individual ergonomic dimensions of the employee is a must in this. The workplace settings of an employee with a length of 1.90 m should certainly be different from the workplace settings of an employee with a length of 1.60 m!
Ensuring that employees can adjust the workplace themselves ensures that they work more pleasantly and run a significantly lower risk of developing physical complaints. Ideally, furniture is chosen that is quick and easy to adjust, because convenience serves people.
When setting up the workplace requires (too) many actions and therefore it takes (too) much effort, people drop out. Good examples of easy-to-adjust furniture are IntelliDesk sit-stand desks that switch between sitting and standing at the touch of a button. Or Backapp Balance Chairs that only require one user action: the height adjustment. In this way a people-oriented, healthy working environment is promoted. People can sit wherever they want and nevertheless have their own workplace with their own institutions everywhere.
Not only the workplace itself is an important spearhead. The match between the workplace and the task to be performed is also important:
- Meeting in an open office garden is not a success
- Working together in a silence zone is inappropriate
- Telephoning at a concentration workplace is not desirable
The solution is to offer employees the possibility to reserve workplaces, so that they can book exactly the workplace that fits the work of that moment. In this way activity-related working is optimized and a contribution is made to creating successful flexible working. People no longer have to bother each other and do not have to search for a suitable workplace. IntelliDesk Booking is an innovative reservation system that allows employees to find and reserve an available workplace based on a map. Colleagues can also be found in this way, as well as printers, toilets, parking places, etc.
We can support and advise you on how you can make flex work successful in your organization and what resources are needed for this. You are the expert with regard to facility services in the organization, we are experts with regard to the solutions and work support facilities that are required in specific situations. We are happy to help you save costs, increase employee enjoyment and improve the organization. It is even possible to turn the office into a smart building.
Another bottleneck with regard to facility services in flex offices is housing: what ratio must be maintained between the number of employees and the number of workplaces? It is often assumed that 70% of the original workplaces are required for flexible working. But no office is the same. If you were to set up on the basis of this principle and it turns out afterwards that there are insufficient workplaces available, you create stress among the employees. On the other hand, if you constantly have a surplus of workplaces, then the organization spends an unnecessary amount of money on: the purchase of those workplaces, m2 of office space rent, energy and cleaning costs.
The actually required number of workplaces can be made clear on the basis of an occupancy rate measurement. Sensors can be used to map how many specific spaces and workplaces are used, when there are peak moments, which type of workspaces are used much or less (e.g. are frequent use of concentration spaces or meeting rooms and should there be more of these?), etc. IntelliDesk Facts provides this insight, so that you can make informed choices based on facts.